Top 14 Sustainable Purchasing Criteria for End User Devices

Sustainable Purchasing Criteria for End User Devices

Organisations around the globe are realising the need for more sustainable operations. With technology being such a pivotal component to how businesses operate today, considering sustainable in the technology procurement process can help organisations to reduce their environmental impact and contribute to a more sustainable, circular economy.

In this article we discuss 14 recommended criteria regarding notebooks and laptops to help procurers focus on the most important factors that have an impact on the overall PC life cycle.

These 14 criteria can be used to help organisations choose sustainable technology suppliers and to guide sustainable decisions around the end-user devices that are used within an organisation.

Based on the UN Sustainable Development Goals, these recommendations have been compiled by the Sustainable Impact Team from HP.

1. Eco Labels

Ecolabels are a voluntary method that technology manufacturers can use to demonstrate a products performance relating to environmental and/or social impacts of the product and the supply chain.
According to the international standard for environmental labels and declarations, ISO 14024:2018) there are Type 1, 3rd party certified and Type 3, self-declared, ecolabels.

Two of the globally recognised Type-1 ecolabels to look for regarding technology products are EPEAT and TCO Certified.

2. Product Carbon Footprint

Reviewing the Product Carbon Footprint (PCF) is one of the best ways to fully understand the environmental impact of a product. A PCF is an estimate of the total climate impact from a supplier on the product lifecycle, from manufacturing through to end-of-life.

Click here to see the publicised PCF for a HP 14 Inch Laptop PC.

Click here to see the publicised PCF for the Microsoft Surface.

3. Recycled Content (Product)

Choosing technology products that utilise recycled content like ocean bound plastics helps to support a circular economy, contributes to reducing environmental impact, and keeps materials in use at their highest value as opposed to recovery or disposal.

4. Recycled Content (Packaging)

Choosing technology products that utilise recycled content in their packaging supports a circular economy and reduces environmental impact by eliminating single use materials.

5. Durability

Selecting PC’s that are durable and have increased longevity will help to reduce the frequency of replacing and upgrading. This in turn supports a circular economy and prevents new resources being used, manufactured, and processed.

6. Long-Life Battery

When it comes to PC’s, batteries are the most replaced part. Choosing products with long-life batteries promotes the circular economy by reducing new resources used, manufactured, and processed.

7. Availability of Spare Parts

Ensuring the ongoing availability of spare parts and reparability allows product lifetime extension and promotes circular economy by preventing new resources used, manufactured, and processed. It can also have the potential to contribute to lower cost for users.

8. Upgradable and Replaceable Parts

Choosing devices with replaceable components like HDD/SDD, memory, battery, or mouse pad, helps to extend the product lifetime. Reducing the use of new resources supports the circular economy and can potentially lower costs for the end-users.

9. Multipack Option

Consider whether the supplier offers co-packing of multiples units. Multipack options will save energy, cost and resources in transport and packaging.

10. Mode of Transportation

Consider whether the supplier has outlined modes of transportation used from product assembly to customer. Most IT products are manufactured in Asia and then used in the region or shipped to other regions. The mode of transport in fluences the environmental impact, where train or boat shipment requires longer shipment times than air freight but also less environmental impact.

11. Human Rights and ILO Conventions

Sustainability extends beyond the wellbeing of the environment to the wellbeing of people also. Consider the supplier’s policies and procedures in relation to human rights, child labour, and workplace health and safety. Ensure all people involved in the supply chain are treated with respect and dignity and ensure the working environment meets international standards.

12. Conflict Materials (Public Policy)

Check that the supplier has a publicly available policy on Conflict Materials. As part of commitment to responsible sourcing, human rights and sustainability, the supplier should have a publicly available policy related to the possible use of four conflict minerals: tantalum, tin, tungsten, and gold.

13. Conflict Materials (Due Diligence)

Confirm that the supplier operates a due diligence process corresponding to the OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and high-risk Areas. As part of commitment to responsible sourcing, human rights, and sustainability, the four conflict minerals: tantalum, tin, tungsten, and gold must be included in the supply chain assessment.

14. Transparency

Check that the supplier has stated the location and company name for final assembly manufacturers for the offered products and the most important components, such as printed circuit boards, batteries, SSD and built-in screens. Transparency in supply chain and congregated data published in a yearly sustainability report with a description of risk assessment and related processes shows awareness to issues and compliance transparency.

Planning a Device Refresh?

Using a role-based approach to selecting your end-user devices enables you to provide a highly engaging, effective, and personalised end user computing experience to the individuals in your organisation. Click here to learn more about role-based technology selection.

If you are preparing for a device refresh, Stott Hoare can help.

Our experienced consultants can help you assess and select the most suitable end-user devices for the different roles within your organisation to maximise productivity, collaboration, and performance, through our diverse network of technology partners.

Contact us with your requirements to connect with a consultant.

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